Information Technology System and Management Computer Shares

Question: Discuss about theInformation Technology System and Managementfor Computer Shares. Answer: Roles of CIO in Computer Shares The CIO or the chief information officer helps in managing the information technology system and the computer system that are used in the organization. The chief information officer is one of the most effective and efficient members of any organization and they focuses on the technical projects for formulating various goals of the organization (Caplinskas, Dzemyda Lupeikiene 2013). The management of Computer Shares decides their goals and objectives with respect to the organizational demands and all of this aspect will improvise the system architecture of the organization. The role of the CIO will be changing according to the demands of the organization. The CIO is responsible for monitoring various types of IT activities of the organization, which helps in communicating with the specialist team for managing various IT areas. The CIO works very closely with the CEO and the staffs of the information technology for outperforming its main competitors (Aiken Gorman 2013). The CIO has c lose relationship with the various CEO, chief financial officer, CSCO and many more. Impact of CIO over Many Years The CIO of the Computershare has different roles and responsibilities as compared to other organizations. After proper analysis, it is found that the management of the information technology and the information system for supporting the various goals and objectives of the organization (Avery 2012). The CIO of Computershare is also responsible for innovating, balancing the various IT strategies, data management skills, collaboration and motivation of the other employees in order to achieve the goals and objectives of the organization. Expectation of Top Management from IT/IS Following are the various expectations regarding the IT/IS system within the Computer Shares: Meeting of goals objectives of the any organization Review of suggestions and recognition of organizational needs (Caplinskas, Dzemyd Lupeikiene 2013). Time management of the decided project tasks (Fue Sanga 2015). Feedback management regarding the project management and work progress Influence of CIO in Computer Shares Presently, the competition in the IT world is increasing rapidly and it forces the organization to adopt new strategies for surviving in the market of competition. The CIO of the organization has the responsibility to manage the information system of Computershare. The CIO of the Computershare is facing huge problems in aligning the digital system with the current system of business (Computershare 2016).This is mainly because the budgets of IT are shrinking and the technologies are moving towards the digital world. The challenges that are arising in the organization help in reducing the effectiveness of the CIO in order to achieve various goals of the organization. The former CIO of the Computershare has divided the IT system into parts. One part focuses on the customers of the organization and the second part on the IT transformation. The CIO of the organization is very influential and contains the most significant capability with with they can respond very quickly regarding the cha nge in technology in the world of digital business (Fue Sanga 2015). It is very much important that the CIO of Computershare must follow some of the key trends for further implementing the business strategy for evolution of the business. They influence the IT members of the organization to spend more time on the development of business strategy. The risks that are raised in the world of business must be avoided and the costs that are related with the infrastructure of the management must be reduced. The main aim of the Computershare is to develop various technical and soft skills requirements and therefore the CIO helps in influencing the IT leaders for developing their skills (Jose 2012). The CIO of Computershare have good quality of interaction and it helps in communicating properly with the various members of the IT team for managing the business processes very efficiently. Performance of IS/IT in Computer Shares The CIO have sought IT/IS strategy in a very close proximity however for providing the goals of the organization, a direct chain of reporting is created. Different types of information system are used by the Computershare, which includes Customer Relationship Management system, Transaction processing system and business intelligence system. The performance is mainly dependent on the processing as well as functionality of the system (Laptop Computers, Desktops, Printers and more | HP United Kingdom2016). The transaction processing system is mainly used for collecting the user data and the output is generated on the input provided. The transaction processing is mainly dependent on the batch processing which helps in managing the staffs without getting proper help from the staff of the organization. The different activities of the organization include trend of purchasing, various demands of the product and the enquiry of the customers. The business intelligence system is mainly used for proper analysis of complex data and for extracting various data in order to perform various operations and for taking proper decisions (Lu 2013). The implementation of different types of information system helps in automating the management process for reducing the involvement of staffs and therefore the management team focuses on various innovative technologies that are helpful in growing the business of the organization. Missing Functionalities of IT/IS in Computer Shares The missing of various knowledge in the management of the business organization have led slow development of the organization. This also decreases the performance of the organizations. The response time, which is calculated, is very much slow due to the lack of KMS and therefore it is not possible for maintaining the consistency all the time (Mason Ramsey 2012). The Computershare faces challenges during the procedure of integration of new strategies and thus it is quite important for the organization to implement various knowledge management system of the organization in order to improve the working function. Weakness of IT/IS in Computer Shares The lack of knowledge management schemes within Computer Shares is affecting the development aspects of the organization and because of this aspect; the organization is not having appropriate growth in the technological field (Materials science and information technology II2012). Improving Steps taken by CIO in Computer Shares The steps that is required to be taken by the CIO can be improved by applying 80/20 rule in the company. It is the principle of Pareto that helps in stating that 80 percent of the outcome is the result of 20 percent of the cause (McCormack 2014). The CIO mitigates the issues for applying it in the information system of the company. The entire world of technology is dependent on the technological advancements by using the information technology. In the perspective of business, there are some specific needs for the development of the organization (Jose 2012). The perspective includes business growth, enhanced productivity, reduction in cost margin and many more (Mendona Sousa 2012). All the aspects include strategic business, which will have great impact on the success of business perspectives of the company. There are many IT solutions present in the company that helps in unlocking the new business opportunities. The innovative as well as competitive nature helps in making the organi zational architecture of the company better. Challenges Involved in Improving Stages The main challenges include: The aim of the organization must be developed Roles and responsibilities of the organization must be assigned In order to make proper strategies, proper members of the team must be selected. Team members conflict must be handled in a professional way (Meghanathan, Chaki Nagamalai 2012). It is quite important to build a good trust level between the various members of the organization (Peters 2012). Open communication between the top level managers and the employees of the company is very much helpful in developing the configuration of the organization. Effective Communication helps in resolving various types of challenges that the members of the organization generally faces (Park 2012). The stakeholders of the organization must be informed about the various innovative strategies that are very much effective for proper development of the organization. Computershare storage optimizer must be used which is helpful in reducing the total volume of data storage (McCormack 2014).The shrinkage as well as complexity cost is reduced. Control panel is one of the software solutions that is helpful in analyzing the information of the enterprise and it assists in automatically migrating the data. Mitigation Challenges The challenges can be mitigated with the implementation of different techniques for the issues found in the organization. The aim statement of the organization can be developed with the involvement of the team and developing a draft from the team members. The CIO should monitor the activities of the team members and consider the members who have the willingness and ability to perform the operations (Tina 2012). The information system can be used for the analysis of the stakeholders and a continual analysis is required to be made for finding the missing stakeholders. Several meetings should be conducted with the staffs and the stakeholders for finding the needs to implement new strategies and develop the new strategy (Peters 2012). The roles and responsibility should be divided to the different team members such that everyone understands their roles and their upper level staffs should monitor them (Lu 2013).The team leader with good communication capability must be chosen to avoid the friction arising between the employees and handle the team in an efficient way. Proposed IT/IS Strategy for the Organization The criterion that is required for creating the proposition of IT/IS strategy in Computershare includes: For establishing the foundation of belief and mission, strategic planning must focus on the future of the organization (Jose 2012). It is very much necessary that the strategic planning must define the gaps that exist between the present status and the desired future position of the organization. The planning must be stretched for achieving a new level in the organization and it focuses on the critical issues of the company (Mason Ramsey 2012). It should be a thinking process, which helps in bringing a change in the practices of the organization. Proposal for the IT/IS Strategies of Computershare Include: Confirming readiness and Commitment: It is important for the governing board and management to understand the purpose of the strategic planning. Preparing Planning Session: The managers of the organization must communicate about the processes and expectations of strategic planning (Park 2012). Communication helps in resolving problems more easily than instructing the employees of the organization. First Planning process: In the first planning process, following points needs to cover: The purpose of the processes must be defined clearly. It is necessary to establish faith between the team members. Mission, vision and strategic goals of the organization are developed. Drafting plan: Stakeholders must be aware of the results of the planning session, and they must understand the commitment of the strategic planning processes. Action Teams: The members of the organization must be groped in teams for providing training as preferred by the organization (Peters 2012). Second Planning Sessions: The original strategic planning team must meet all the purposes of the reviewing that is created by the action planning teams. The members of team must be charged with long and short a planning document that helps in addressing the strategic goals of the organization in order to measure the development of the organization. Formal Approval from the board: this provides the official approval and commitment of the governing Body for approving the Strategic Plan (Mason Ramsey 2012). Technology Roadmap The key esteem recommendation for the proposition of road map technology includes: A valuable key system is present n the CIO that acts as a driver for arranging and organizing various goals and objectives in the vital arrangement (Jose 2012). The roadmap makes it very much simple for the CIO to impart vital arrangement from various constituents from whom CIO should procure purchase (Lu 2013). This is considered as a reason for building up the roadmap in order to propel a complex activity inside the organization. The promotion of the alignment between various business goals and programs is mainly influenced by the CIO. References Aiken, P Gorman, M 2013, The case for the Chief Data Officer, Morgan Kaufmann, Waltham, MA. Avery, J 2012,Information theory and evolution, World Scientific, Hackensack, N.J. 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Materials science and information technology II2012, Trans Tech, Durnten-Zurich, Switzerland. McCormack, A 2014, "The Role of the CIO", in , ITNOW, vol. 56, no. 2, pp. 22-23. Meghanathan, N, Chaki, N Nagamalai, D 2012,Advances in computer science and information technology, Springer, Berlin. Mendona, C Sousa Neto, M 2012, "O perfil do Chief Information Officer (CIO) e a sua percepo com relao aos arranjos de governana de TI", in , Revista de Economia e Administrao, vol. 11, no. 2. Park, J 2012,Future information technology, application, and service, Springer, Dordrecht. Peters, A 2012, "From the Chief Executive Officer", in , Australasian Psychiatry, vol. 20, no. 2, pp. 170-170.